My Biz Secretary offers comprehensive assistance to companies, serving as an assistant company secretary or assuming the complete role of a company secretary. We specialize in providing these services to large private companies, tailoring our offerings to meet specific requirements.
For listed companies, having a company secretary is crucial, while for other companies, having one is voluntary unless mandated by their Memorandum of Incorporation (MOI).
The role of a company secretary is pivotal as they act as a liaison between executive management and the board, ensuring the maintenance of good governance within the company. The duties of a company secretary, as outlined in the Companies Act 88.2, encompass the following:
- Fulfilling the functions designated to a person under section 33(3) of the Companies Act.
- Ensuring the distribution of the company’s annual financial statements to every entitled person in accordance with the Companies Act.
- Certifying in the company’s annual financial statements whether required returns and notices have been filed in accordance with the Companies Act, and verifying their accuracy and currency.
- Ensuring accurate recording of minutes for shareholders meetings, board meetings, committee meetings, and the company’s audit committee meetings in accordance with the Companies Act.
- Reporting any failures to comply with the Memorandum of Incorporation, company rules, or the Companies Act by the company or a director to the company’s board.
- Keeping the directors informed about any relevant laws affecting the company.
- Offering guidance to the directors collectively and individually regarding their duties, responsibilities, and powers.
